The Office of Events and Summer Programs manages the scheduling and booking of reservations for most of the facilities on campus.
To request the use of a campus space, please complete the online form: Campus Scheduling Reservation Form. If you need additional information or have any questions, please contact the Campus Scheduler at 207-725-3421 or firstname.lastname@example.org.
Some spaces on campus require special permission before they can be booked with the Campus Scheduler. Please refer to the official list of Clearance Spaces as your space may be one of them.
To request the use of campus facilities for a non-Bowdoin group, please contact our office directly at 207-725-3307 or email@example.com. Our staff can provide you with details on availability, rates, and services provided. Due to the primary use of facilities on campus by Bowdoin's students, faculty and staff, many rooms are not available while classes are in session. In general, we do not schedule many, if any, external events during the months of September, October, late-April and May each year because of the many academic events which occur at these times.
For events booked by the Campus Scheduler
Once you receive your scheduling confirmation sheet you will be able to list your event on Bowdoin's public calendar using the Promotion Tool. This tool allows all Bowdoin users the ability to add an event description, photo, and other important event details.
For all other events
Submit your event to be included on Bowdoin's public calendar with the Event Calendar Submission Form.
If you need any type of audio-visual services for your event, please contact AV Services at 207-725-3612, or complete an A/V request form after receiving your confirmation.
If you need any type of catering for your event, please contact Dining Services at 725-3181 after receiving your confirmation.
If you have any set up requests (tables, chairs, etc) for your event, please contact the Campus Scheduler at firstname.lastname@example.org or 725-3421.