Booking an Event

Before planning your event, you must make a room reservation with the Events Office (3421). Please make every effort to reserve your room well in advance. If guests counts or set-up arrangements change you must inform the Events Office.

Bowdoin Dining Service is the exclusive caterer for all catering events on campus with the exception of events held in Cram Alumni House.

If function spaces within the dining halls (North and South Dining Rooms at Moulton Union; Pinette, Hutchinson and Daggett Lounge at Thorne Hall) are used for meetings or catered events during scheduled meal hours, all guests will be considered to be eating and must be accounted for through a form of payment: cash, board plan, Polar Plus, or department charge.

After reserving the room, contact Dining Service (3211 or 3181) if you wish to have food or beverage service for your event. Please have the following information ready:

  • Name of your department or organization
  • Location, date, and time of event
  • Estimated number of guests attending
  • Style of service: buffet or served
  • Project number to be charged

We are happy to customize menus to your individual taste and needs.  Premium products and services are available at market prices.

You will need to book your dining arrangements one (1) week in advance for basic receptions, small luncheons, and coffee breaks.

We require two (2) weeks notice for larger events and three (3) weeks for complex events and events requiring alcohol.

Meals and services requested without two (2) weeks prior notice are generally unable to be accommodated; however, if we are able to accommodate these requests, a service charge may apply.

Cancellation or changes to planned functions may be charged up to 50% of the estimated costs.