Location: Bowdoin / CFR / Grants Manual / Submission

Submission Process

Mailed Submissions

The Principal Investigator is responsible for mailing the requested number of copies of the final approved proposal with applicable attachments to the funder. The Office of Corporate and Foundation Relations encourages Principal Investigators to use a trackable method of mailing (e.g., FedEx and UPS). Additionally, Principal Investigators should send one complete copy of their submitted proposal to the Office of Corporate and Foundation Relations through campus mail.

Non–NSF Electronic Submissions

More and more frequently, funders are accepting electronic submissions of grant proposals. Principal Investigators are responsible for sending the Office of Corporate and Foundation Relations an electronic version or hard copy of their electronically submitted proposals within two days of submission.

NSF/Fastlane Electronic Submissions

Fastlane is the National Science Foundation’s (NSF) electronic grant management tool. If a Principal Investigator plans to submit his/her first proposal to the National Science Foundation or has questions about how to navigate the Fastlane system, he/she should contact the Associate Director of Corporate and Foundation Relations for assistance. Once an NSF proposal is complete, the Principal Investigator must electronically release the proposal to the College. The Office of Corporate and Foundation Relations then submits the proposal to the National Science Foundation.

Because the Fastlane system can malfunction, particularly on heavy use days, Principal Investigators must release their proposals to Bowdoin no later than 2:00 p.m. on the deadline day. The Office of Corporate and Foundation Relations will electronically send the Principal Investigator a complete PDF version of the submitted proposal within two days of submission.