Location: Bowdoin / CFR / Grants Manual / Submission

Submission Process

 If Bowdoin is to be the fiscal agent for a grant award:

Mailed submissions:  The Office of Sponsored Research submits the final approved grant application with applicable attachments to the funder.  The Office of Sponsored Research will use a traceable method of mailing (e.g., FedEx, UPS, and Certified Mail) and send a PDF of the entire application to the PD/PI for their records.  In addition, a PDF of the entire application will remain in the Office of Sponsored Research.

Electronic Submissions to Federal Agencies via Research.gov/grants.gov/Fastlane: In order to send a grant application that is affiliated with Bowdoin College, the PD/PI should contact the Office of Sponsored Research and request a User Account affiliated with the College on the appropriate web portal for the PD/PIs.  The Office of Sponsored Research has the authority to create/edit/delete user permissions and accounts for the College.

If Bowdoin is to be the fiscal agent for a grant award from a Federal agency then the Office of Sponsored Research will submit the final approved grant application with applicable attachments to the Federal agency.  If the application requires the signature of the Authorized Organizational Representative (AOR) or Institutional Official (IO), the Office of Sponsored Research will notify the appropriate senior staff member for signature.  Once the application is submitted, the PD/PI and the Office of Sponsored Research are responsible for review of the uploaded application to ensure proper upload.  If there are problems with the original upload, the Office of Sponsored Research will follow the appropriate agency guidelines, withdraw the application, and submit a revised version.  A PDF of the agency-validated application will be sent to the PD/PI for their records.  In addition, a PDF of the entire application will remain in the Office of Sponsored Research.

Because electronic web portals can fail, particularly on deadline days, PD/PIs are encouraged to release their final grant applications to the Office of Sponsored Research at least 5 business days in advance. 

Non-Federal Electronic Submissions:  Many private foundations and other funders are accepting electronic submissions of grant applications.  If Bowdoin is to be the fiscal agent for a grant award, the PD/PI is responsible for meeting with the Office of Sponsored Research to review the agencies guidelines and determine the appropriate process for that particular solicitation.