Location: Bowdoin / Campus Services / Lettershop

Campus Services

Lettershop

Important

Hours: Monday - Friday
8:00am – 5:00pm
Location: Dudley Coe basement
Phone: (207) 725-3609
Fax: (207) 725-3852
Email: lettershop@bowdoin.edu
Address: Bowdoin College, 6001 College Station, Brunswick, ME 04011-8451

Lettershop

The Lettershop is a one-stop shop mailing service center for all your volume or 'bulk' mailing needs. We prepare and send out large mailings and can customize our services to fit your project requirements. From first-class to non-profit mailings, off-campus to campus-wide distribution, the Lettershop is here to assist you from concept to completion.

The Lettershop staff can oversee all aspects of the mailing process including collating and inserting components, addressing, tabbing, metering and final presentation to the U.S. Postal Service (USPS). We can be your single point of contact if your campus mailing is being sent by the Copy & Print Center.

The equipment in the Lettershop is capable of folding and inserting your mail directly into pre-addressed envelopes at a rate of hundreds per hour. USPS approved software programs improve the quality of your addresses and increase the deliverability of every piece of mail.

Our staff can provide guidance on addressing standards, arrange mailing list cleansing, and assist with data management issues. We also work with the USPS on Business Reply and Courtesy Reply mail design.

If you have any questions about these services, please contact the Lettershop at (207) 725-3609 or via email at lettershop@bowdoin.edu

Addressing

Our high-speed address printer is capable of applying addresses onto envelopes and cards of various types and sizes.

Message or ‘teaser’ lines can also be applied along with your return address.

Address Cleansing

With advanced postal software, the Lettershop staff can cleanse your address database to ensure compliance with U.S. Postal regulations.  Addresses that are flagged as non-deliverable will be returned to the customer.

Inserting

The inserter is capable of inserting sheets, pre-folded inserts, return envelopes and cards, brochures, etc., into a range of envelopes.   If needed, our trained staff can insert materials by hand.

Labeling

If needed, the Lettershop can print addresses onto standard mailing labels and apply to mailed pieces. 

What files and materials do you need for a mailing?

The most common files and materials are shown below.  If you are new to using the Lettershop's services, please call us at extension 3609 and we can discuss the specifics of your job.

  • Your address database - preferably in an Excel format.
  • The valid project number you wish to charge for this mailing.
  • A clearly defined completion date with enough time built in for the Lettershop to complete the job.
  • The electronic or printed materials being mailed.  Remember, the Lettershop staff will coordinate directly with the Copy & Print Center if your materials are being produced on-campus.
  • Envelopes.  Please provide ten-percent more envelopes than will be needed for the mailing.  Leftover materials willbe returned to you following the mailing, unless otherwise indicated.

How do I arrange for a mailing?

If this is the first time working with the Lettershop, please give us a call at extension 3609 to discuss your mailing. 

If you are a returning customer, please call (ext. 3609) or send us an email at lettershop@bowdoin.edu.

How much lead time is needed for a Lettershop job?

The standard lead time for jobs is five business days.  If you need a faster turn-around on a specific job, please contact the Lettershop at extension 3609 or via email at lettershop@bowdoin.edu.

Can you assist with campus mailings?

Yes.  Please contact the Lettershop staff at extension 3609 to arrange for a campus mailing. 

Is there a cost for your services?

Yes.  Most of the Lettershop services have a charge per piece ranging from a half-cent to as much as three cents.  Please contact the Lettershop for an estimate on a specific job.

Is same-day walk-in service available?

The complex nature of most Lettershop jobs does not lend itself to same-day walk-in service.