Bursar's Office FAQ
Fall semester fees are billed in early July and spring semester fees in early December. Bills are delivered through the online payment system for enrolled students. Each time a new billing statement is available, an e-mail notice is sent from the Bursar’s Office to the student. Students are able to set up other recipients (called Authorized Payers in the system) to view and pay their bills online. Each Authorized Payer is also sent an e-mail, as designated in the Authorized Payer’s online profile, whenever a new statement is generated. Students who have graduated or otherwise permanently left the College receive any bills still due by postal mail as their online access is deactivated.
Payment for the fall semester is due in early August, and for the spring semester in early January. Students and the users they have set up will receive an email notification when the statement is available in the online billing system and the exact due date for the semester will be shown on the statement. The student cannot complete the semester enrollment process until the fee balance has been satisfied by one or more of the following: payment by the due date, a payment plan that is on schedule, and/or student/parent loans. Incidental charges (such as parking fines & ID card replacements) are billed throughout the year.
For personal checks, please write the student's ID number on the check and send to:
PO Box 417593
Boston, MA 02241-7593
If not paying the exact amount billed, please also submit a Student Account Payment Worksheet with the payment to the address above. If paying through the online payment system, please either email the Worksheet to firstname.lastname@example.org or mail it to: Bursar’s Office, Bowdoin College, 5420 College Station, Brunswick, ME 04011-8445.
Scholarships and 529 plan checks should be sent to the 5420 College Sation address above. Please do not mail them to the Boston PO Box.
If you choose to make payments through an online banking service connected to your bank account, please use the following address: Bursar's Office, Bowdoin College, 5420 College Station, Brunswick, ME 04011-8445. This is also the address for payments by 529 plans and scholarships.
Payments sent other than by first-class mail should be addressed to: Bursar's Office, Bowdoin College, 5420 College Station, Brunswick, ME 04011-8445.
Yes. Wire instructions are provided on the PDF version of the online billing statement and by our office at email@example.com or (207) 725-3249.
Bowdoin College does not accept credit cards in payment of student bills.
No, student bills can be paid through the mail by check, or by a payment plan, or online by electronic check. Please visit the OneCard site, www.bowdoin.edu/onecard, for details about where the card can be used.
Payments made to the Bowdoin's payment plan agent Tuition Management Systems (TMS) are paid to Bowdoin at the end of each month and are credited to the students' accounts then. However, the full amount of a payment plan is credited to a student's account so that it reduces the billed balance for the related semester before any payments are received. This means that any "Amount Due" on the student account statement is in addition to the amount scheduled to be paid by the plan. This "Amount Due" should be paid directly to the Bursar's Office by the due date on the student account statement, or the payment plan holder may contact TMS to increase the plan budget to cover it.
Our office may have received the payment after the statement was generated. If it appears that we did not receive a payment more than 10 business days after it was mailed, first contact the bank or check your online bank account access to determine if the check was cashed. If it was cashed, please furnish a copy of the front and back of the canceled check to our office for research purposes. Also, please remember that the online statement is a "snapshot in time" as of the date the bill was generated, and is not live activity. Payments received subsequently will appear on the following month's statement.
Checks returned to the College are charged back to the student’s account and a $15 fee may be imposed.
This type of payment is called an electronic check, or eCheck. Here are some common reasons eChecks are rejected, shown with their corresponding error codes:
- ERROR: R03 - No Account/Unable to Locate: The account number structure is valid, but does not correspond to the individual or is not an open account. When a payment fails for this reason, you will not see any activity in your bank account related to the eCheck because the account could not be found in order for the transaction to be attempted.
- ERROR: R04 - Invalid Account Number: This means the account number structure is not valid. The digits may be incorrect or the account string may contain an incorrect number of digits. Please refer to a bank statement for clarification, or contact the bank. When a payment fails for this reason, you will not see any activity in your bank account related to the eCheck because the account could not be found in order for the transaction to be attempted. Numbers on a debit card associated with a checking or savings account cannot be substituted for the account number.
- ERROR: R09 - Uncollected Funds: This indicates that at the time the eCheck was presented to your bank for payment, the bank had placed a hold on the funds. Please refer to your bank to find out when the funds will become available before attempting another eCheck payment.
- ERROR: R01 - Insufficient Funds: This means that at the time the eCheck was presented to your bank for payment, the amount of funds in your bank account was less than the amount of the eCheck.